NB this guide is for 2016 entry, and has not yet been updated to reflect changes for 2017 entry

Welcome to our freshers’ guide.  Please take the time to read through the guide and use it to explore the website.  We’ve tried to include as much as we possibly can but do feel free to contact the IT Officer if you can’t find the information you need. You’ve probably been overwhelmed by information at this stage, so we’ve tried to give you a logical order in which to do things.

To view the slides(You’ll need your intranet log-in) from the Freshers’ Week IT Induction, see here:

Step 0 – The groundwork

If you intend on bringing a personal computer to college please be aware that you will need to register it on the college network. The registration process includes a check to ensure all PCs have up-to-date security patches and antivirus software. Freshers’ week is very busy for you and for the college staff, so to save time and make your arrival slightly less stressful, please ensure:

  1. Everything on your PC is backed up to a hard-drive
  2. You’ve deleted/uninstalled uncessary apps (Be cautious! Don’t delete anything important!)
  3. You’ve organised your files into folders, cleared your trash and saved/deleted your downloaded files
  4. Your PC has the latest version of the operating system
  5. That all the updates have been applied
  6. An antivirus product is installed (or wait until you reach step 4)

Step 1 – Setting up accounts

You will come across various accounts in your time at Oxford.  These include:

  • Your Single Sign-On (SSO).  This is your most useful account and will log you in to a lot of university services.  This includes your email, even though the login screen looks different for nexus email from the normal SSO login.
  • Your remote access account.  You will use this to connect to the WiFi network Eduroam. Click for more information about Eduroam
  • Your Jesus account. You will use this for registering your computer on the College network, using the College IT Room and printers, signing for meals, checking your battels bill, changing your emergency contact details, browsing restricted areas of the intranet.
  • Your Bodleian account.  You need this to use the computers in the Bodleian libraries.
  1. Set up your SSO.  You will have been sent an email from the university with information on how to activate your Single Sign On and all the information you need to do that. Sometimes students have not registered a non-university email address or registered their school one which has been disabled so do not receive this email. If it has not arrived two weeks after you sent us your paperwork contact the IT Manager Matthew Melsom, or find him in his office (St5 Room 7) and he’ll help you out. If this is all sorted, you can then access your emails, using these credentials, here
  2. Once you have activated your SSO you will have to register with the university. To do this go to www.evision.ox.ac.uk and signing in with your SSO. Then go to My Student Record and click on Register. This must be done by the end of the first week of term.
  3. The next thing to do is to activate your Remote Access account by going to register.it.ox.ac.uk. This will be used to access the wifi network eduroam. You will need a new password for this but we recommend you use the same one as your SSO or you will not be able to remember it. To get onto any wireless network you will have to use your SSO username with @ox.ac.uk. (e.g. jesus1234 @ox.ac.uk , but remember THIS IS NOT AN EMAIL). See the USERNAMES page for more info on which SSO account is for which service.
  4.  You will get a library induction early on in the term where they will explain about your Bodleian account to you.  In reality, your Bodleian account is of little use if your laptop can connect to Eduroam or OWL.  
 

Step 2 – Install Office 365 for free

As a student at Oxford you can install Office 365 for free.  You will be able to do this once you have set up your SSO.  You will need your nexus email address which you can find at Self Registration.  Please do not buy Microsoft Office for yourself!  More information and a guide to installation can be found here

 

Step 3 – Start backing up your files regularly

Microsoft Office 365 comes with OneDrive and 15GB free storage.  Use it!  The university is extremely unsympathetic if you don’t hand in your dissertation on time because ‘it disappeared.’  Retrieving lost work is an extremely unreliable process and usually unsuccessful, and it’s best not to have to do it in the first place. Dropbox is another very easy to use service, which just appears as a folder on your computer, but a safe copy is kept online with an “undelete” feature for 30 days.

Another option is to invest in an external hard drive.  These can be bought at a relatively low price on Amazon.

Ideally, you should use all options, but cloud storage is ubiquitous and free nowadays and so there is no excuse to not have a backup of your work.

 

Step 4 – Secure your computer

Computer security is a large and complex topic, but it is essential that everyone as a firm grasp of the best ways to make their use of the internet and computers secure. With regards to antivirus software, for windows and mac users we recommend Sophos. To download this software, click here. To access this site you will need to provide your University SSO credentials, which, for Jesus College students, normally begins with ‘jesu’ followed by 4 numbers. Click on Sophos Anti-Virus, then select the appropriate version of Sophos for your computer.

 

Step 5 – Connect to the internet

Once you’ve arrived in Oxford, you’ll need to connect to the internet. Please see Internet Access for how to proceed from here.

The next thing you’ll want to do is set up your VPN.  This is so you can access Oxford services from home.  We highly recommend you don’t ‘leave it until next week,’ because you won’t be able to set it up from home which is when you’re going to need it!  Follow the guide on university IT help website to do this.

Office 365

Don’t buy yourself office software! All Oxford students are able to get a free copy of Microsoft Office. It is called Office 365, and it contains all the Office programs you would normally use (Word, Excel, Powerpoint, Outlook etc.) It also has OneDrive built in, which allows you to save your documents online, and access them anywhere you have an internet connection. 

All you need is your university email address to get started. Click here for more information.

Email

Before you arrive at Oxford you should receive an email to your personal email account that your registered with your application which contains a code used to activate your e-mail account, and instructions on how to use it. All email addresses have the format

If you have not received such an e-mail, or have lost access to the personal account you provided, please contact the college IT staff as soon as possible so that we can sort this out for you.

The quickest way of accessing your email is using WebMail. WebMail also provides controls for configuring the way that your email is received, sent, and processed. Richer email clients such as Mozilla Thunderbird and Microsoft Outlook Express are fully supported – IT Services maintain a full set of configuration instructions.

For those of you who want access to your emails via a smartphone app, please see here for android devices and for iPhone, go to settings, mail, ” create new” and then copy the screenshot to the right.

For iPhone users, these are the credentials you want. XXXX replaces your unique number.

Internet

Jesus has wired internet in some rooms, and wifi coverage in all of them. For those rooms with slow wifi coverage the lodge provides free routers to extend the range and allow you to connect mobile devices in your room. Don’t bring your own router, as these can cause problems with our networks, and provided the router is returned to us this service is completely free!

Oxford also has access to Eduroam, so once you have arrived and set this up, you will have internet access at most department buildings here and also in any other university that supports the service.

Backing Up Your Work

We cannot stress this strongly enough.  Back. Up. Your. Files. Microsoft Office 365 (which you can get for free – see below) comes with 15GB free online storage space with OneDrive, so there is no excuse for not having an external copy!  

A good rule of thumb is if you can’t remember the last time you backed up your work, you should back up your work!

University Services

There are many services that the university and college offers, all of which (unless indicated otherwise) use the Single Sign On to log on, here are some useful links and information.

Student Self Service: You can find your enrollment certificate here as well as exam entry and results. 

Self-Registration: From here you can download software you might need for your degree such as matlab as well as change settings for your email and reset passwords.

Nexus Email: This is your university email server.  Login using the email account set up which is described above.

OxCort: Where you can find reports by your tutors.  Click the box in the top right to log in.

Solo: The Bodleian libraries website with information about almost every library in oxford. You can use this to find which libraries might have a book you are looking for as well as information about your loans.

Weblearn: Most departments use this site to for things such as lecture notes, tutorial sheets and timetables.

University IT Services:  Go here for lots of advice, guides and more about using your computer in Oxford.  No login required.